Privacy Policy
Effective date: October 8, 2026
This Privacy Policy explains how Ageless Aura MD (“we,” “us,” or “our”) collects, uses, and protects information when you visit agelessauramd.com(the “Site”). It describes our website practices and is separate from our Notice of Privacy Practices, which governs protected health information under HIPAA. By using the Site, you agree to this Policy.
1. Information We Collect
Information you provide.When you contact us or request or book an appointment, you may provide information such as your name, email address, phone number, and the service you are interested in. Appointment booking and payment are handled through our scheduling provider (see “Third-Party Services”); information you enter there is collected by that provider.
Information collected automatically. Like most websites, we may automatically collect limited technical information — such as your IP address, browser type, device information, pages viewed, and the date and time of your visit — through cookies and similar technologies.
2. How We Use Information
We use information to respond to your inquiries; facilitate appointment scheduling; operate, maintain, and improve the Site; communicate with you about our services; and comply with legal obligations.
3. Cookies and Tracking
The Site may use cookies and similar technologies to operate and to understand how it is used. You can control cookies through your browser settings.
4. Third-Party Services
We use trusted third parties to operate the Site and the practice, including OptiMantra (appointment scheduling, patient records, and payment processing) and our website hosting provider. Appointment and payment information you submit through the embedded scheduler is processed by OptiMantra and its payment processor under their own terms and privacy practices; the Site itself does not store your payment card information. These providers are permitted to use your information only to provide services to us.
5. Protected Health Information (HIPAA)
Any protected health information you provide in connection with your care is handled in accordance with the Health Insurance Portability and Accountability Act (HIPAA) and our separate Notice of Privacy Practices — not this Website Privacy Policy.
6. How We Protect Information
We use reasonable administrative, technical, and physical safeguards to protect information. However, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.
7. Your Choices and Rights
You may contact us to access, correct, or request deletion of information you have provided, and to opt out of marketing communications. Depending on your state of residence, you may have additional privacy rights — for Virginia residents, under the Virginia Consumer Data Protection Act. Contact us to exercise any applicable rights.
8. Children's Privacy
The Site is not directed to children under 13, and we do not knowingly collect information from them.
9. Third-Party Links
The Site may link to third-party websites, including our scheduler. We are not responsible for the privacy practices of those sites.
10. Changes to This Policy
We may update this Policy from time to time. The effective date above reflects the latest version.
11. Contact Us
Ageless Aura MD
10301 Democracy Lane, Suite 300
Fairfax, VA 22030
Phone: 703-885-1600
Email: support@agelessauramd.com